Apostrophe

ApostropheCMS Launches Document Versions Tool

Document versions, Apostrophe’s most recent professional module, is available via paid license & allows contributors to work on documents across multiple sites.

CMS Document Version hero

Document Versions: The Ultimate Tool For Multi Site Document Management

ApostropheCMS allows multiple content contributors and editors to work on documents across multiple sites. Keeping track of when changes were made to a document and who made those changes is critical. The enterprise edition of ApostropheCMS has an important new tool for managing the content pipeline. The Document Versions tool facilitates the use and management of multiple versions of a document (page). 

Document Versions, How it Works

Alongside the already powerful core ApostropheCMS functionality, this new tool allows reversion to older versions of any document. This was impossible in A2 because of how documents were auto-saved. Now, we can view a list of all published content on a page, preview them as they exist in the current page, and elect to rollback to a previous version.

The Documents Versions tool allows us to keep a record of all the changes made to our content, and which editor made the changes. We can also elect to view or roll-back to previous versions of our choice. This provides easier collaboration and editorial control of all our documents.

  • The Documents Version module is available with a paid plan. Get in touch to find out more about our pricing.

How it Works

​​​​​Step 1: Add a new version to an existing page

  • Open an existing page to be edited
  • Click the plus sign to add new content
  • ‘Save’ and ‘Update’ the page

Step 2: Compare versions

  • In the right hand side bar, find the Edit button to make changes to your page.
  • Select the option ‘Document Versions’ beside the ‘Preview’ button, as seen below. A new page should appear with ‘Document Versions’ as the title.
CMS Document Version sidebar
  • The Document Versions page contains a list of all changes and previous versions on the right hand side, organized by date modified. It also lists the author of the changes. 
CMS Document Version changelog
  • Select a version to view the content present in that version.
  • Press the ‘Restore’ button to revert to a previous version of your choice. The list contains Snapshots of every change that was saved. So, you can decide to revert to a Document you had published earlier.
CMS Document Version timestamp

 

This post was originally contributed by an Apostrophe Community member, Victor Jonah. If you would like to contribute an article to the community, submit your article here

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